Services that a PCO can Provide

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A PCO can take care of as much or as little as you require. It is important to decide which of these services are required so that a tender document can be produced and submitted. A full range of services would be likely to include:

• Assistance with conference bids
• Venue research and feasibility
• Advice and consultancy services
• Help in defining objectives
• Guidance on conference taxation liabilities
• Preliminary outline plan
• Draft income and expenditure budget
• Finance consultancy – pre-finance, sponsorship, exhibition, loans, registration fees
• Book-keeping, GST returns
• Control of bank accounts, income and expenditure ledgers
• Venue negotiation
• Organisational structure
• Meetings with organising committees
• Liaison with production companies
• Secretariat and office facilities, including mailing address
• Registration processing systems (both electronically and manually)
• Scientific or technical programme support
• Abstract handling (both electronically and manually)
• Exhibition sales and management
• Poster sessions
• Speaker liaison
• Marketing and public relations
• Venue management
• Press office
• Staffing on site
• Social events
• Liaison with airlines
• Delegate transfers and on-site transportation
• Closure of conference accounts
• Post-event evaluation
• Design and print (conference image)
• Electronic information and design
• Gifts and conference accessories
• Insurance cover
• Food and beverage
• Décor and staging
• On-site services – electronic message systems, signs, security
• Audio-visual equipment
• Simultaneous interpretation
• Conference recording
• Translation of conference documentation
• Videoconferencing
• Accommodation bookings
• Tour programmes